How To Organize Files On Your Computer

Do you want to know how to organize your files on your computer? If yes, then this is the perfect post for you. In this post, we will share how to organize your files on your computer in different ways.

I’m sure you’ve seen the question “How do I organize my documents and files on my computer?” a time or two. It pops up on every website, and you can find it in every computer tutorial. If you’re still confused, or if you’re feeling overwhelmed, it’s a good idea to learn how to organize your files on your computer. Having your files organized can save you a lot of frustration and even help you find the files you need.

Organizing your computer files can lead to increased productivity, reduced cognitive fatigue, and easy access to everything at your fingertips.

But the question remains: how can we arrive at an organizational structure that is meaningful and easily reproducible?

We’ll find out.

Delete all

Before you start organizing the files on your computer, you should first organize everything. Scan all your applications, games and files and get to work.

There are several ways to clean up, so don’t overthink it and don’t worry if you accidentally delete a file you’d like to keep. How to recover deleted files, you can learn in this article.

Some filters you can use to make cleaning easier: Have you used it in the last 6 months? Do you need it in the next 6 months? Can you download it again if you need it later? Is it already stored in the cloud? Is the file size abnormally large?

Once this is done, you can proceed to the next step.

Developing a structure

After the initial cleanup, start with the rest of the files. The structure you set up should suit you. So even if someone tells you that a certain organizational system works for them, you don’t have to apply it to your situation. It can be useful to store the data by year, alphabetically, by project or by client.

Depending on the type of work you do and the industry you work in, you may want to think about what will make it easier for you to access files quickly and easily without having to remember their complicated structure. Remember, this system needs to be simple, not just to get it right the first time, but to make it work.

Use one location for all your files

All your important documents, files, photos or videos should be in one big folder with subfolders. This helps you narrow down the search for an important file and makes it easier to check all your data.

If your files need to be shared with a colleague, you can use Drive, upload your files and give them limited or full access. You can also convert the files to PDF and add a security layer so that only interested parties can access the documents.

Start feeding everyone

Once you have outlined the structure, write it down in an email and send it to yourself so that you can refer to it later if necessary. Then you need to start the real work of organizing all your files. It is not necessary to do everything at once. You can divide it into several parts to classify it as you go along. New files should be removed from the folder immediately.

Give your files and folders a logical name

To make it easier, you can set a naming convention so you can find the file using some filters and a partial name adjustment in case you forget the file name. You don’t want to give your file a strange abbreviation and then not know what it means. Keep it simple and give the files a name that is easy to remember.

Review your records regularly

Once you’ve gotten into the habit of sending files to their destinations, take the time to periodically review your organizational structure. You must be careful not to create too many subfolders. If it takes too many clicks to find your files, you will be forced to remember their names and locations, which defeats the purpose of organizing them.

Back up all your data

One way to keep all your data accessible is to back it up in the cloud or on an external drive. This way you can avoid the consequences of unintended data loss.

If you’re working on a big project, you might want to make multiple copies of your files so you don’t accidentally delete a file you really need and can’t get back.


Managing data and keeping it organized takes time, but it pays off in the long run. If you know how to manage your data and organize all your files, you’ll be able to easily find the file you need when you need it for work or when you need to send the file to a client or colleague.

There are applications and software that allow you to automate this process once you have developed the initial structure, leaving you time for other important things.

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Frequently Asked Questions

What is the best way to organize computer files?

The best way to organize computer files is to use a folder.

How do you organize files?

I organize files by type of document. For example, I have a folder called “documents” and then “articles.” Within that folder, I have folders for “writing,” “research,” “photos,” “electronic,” “misc,” etc.

How do I organize my Windows files?

Windows has a built-in file manager that you can use to organize your files.

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